Do you have an eagle eye for the smaller details and get satisfaction from completing administrative tasks? When you shift the focus from the details to bird’s eye view, do you naturally see the structure and think of ways to improve? They might have the job for you!

Their Clinical Development team is looking for an Associate Coordinator able to assist with a variety of administrative tasks linked to the congress materials, compliance, and internal event coordination. As their new Associate Coordinator, you will be supporting the product experts create and update documentation for congresses, updating legal documents for internal events  and supporting the team to maintain an overview of the process while making adjustments as needed. Additionally, your role may include assisting on various department wide projects, writing of desk procedures, and other various administrative tasks. To succeed, you are able to work in a fast paced environment  and bring in excellent interpersonal skills and enthusiasm with great attention to detail.

You will be based at our European office in Amersfoort (NL) and you will report to the Clinical Development Operations Manager. 

• Understanding event requirements and liaise with the Clinical Development team to ensure high quality events
• Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports
• Document administration as per the internal processes (payments, contracts, request forms etc.)
• Process internal Health Care Professional Compliance documentation, reimbursement and payments as per internal processes
• Create, update and maintain product related congress materials and templates while ensuring consistent messaging
• Organization of meetings with relevant stakeholders
• Update and maintain relevant shared locations and communication channels such as folder structures, OneNote, Teams channels, trackers etc.
• Support organization wide projects as needed (eg. Vablet support, product collateral updates etc.)

• Bachelor’s degree level
• At least 3 years of experience in a similar or related role
• Fluent oral and written communication skills in English
• Good knowledge of MS Office and Windows based computer applications, such as SAP or PLM and additional technical sites
• Experience working in an international and multidisciplinary environment is an advantage
• Knowledge of more European languages is preferred

• An international working environment, fueled by respect and a healthy work-life balance tailored to the business and team member’s needs

• 27 paid vacation days (based on fulltime contract) with option to purchase five additional days

• Optional hybrid model, including home office equipment and a working from home allowance

• Commuting allowance of €0,23/km or an NS Business card subscription

• A wide variety of internal trainings and development possibilities and a tuition program for external trainings
• The opportunity to pro-actively work on your vitality and fitness
• State-of-the-art facilities, including green areas, in-house restaurant and gym

Additional benefits, such as:

• Attractive pension scheme (your contribution at 4%, ours at 12%)
• €50 net monthly health insurance contribution
• Two (paid) days per year dedicated to volunteering activities
• Several fun company events and meaningful initiatives organized throughout the year

They are committed to make a meaningful, positive difference, each and every day. Within their European headquarters in Amersfoort (NL), they develop, manufacture and support the implementation of our advanced medical devices across Europe and the MENA region. The team members enjoy working in an environmentally friendly and international environment, in which people of diverse backgrounds are valued, challenged, and acknowledged. They support their team members by giving them opportunities of ongoing learning and education, possibilities to take part in community volunteering activities and a variety of onsite exercise classes and health activities.

If you are passionate about working in an organization that allows you to make decisions based upon what is right for the patient, customer, community and environment, this company is the place for you.