Executive Assistant

Description

Who We Are Looking For

We’re looking for an Executive Assistant who has a proven ability to work in a fast-paced, results-oriented environment and is a great teammate. You have strong organization skills and the ability to prioritize multiple tasks. You are resourceful, take initiative and follow-through on requests until completion, and apply a keen attention to detail.

What You Will Work On

  • Be a sounding board, confidant, and conduit to keep the executive well informed and help facilitate his/her decision making
  • Complex Calendar Management: Proactively and strategically manages the leader’s calendar with internal and external stakeholders; includes scheduling of meetings and events, resolution of conflicts, recommends meetings and calendar updates/modifies based on anticipation of needs grounded in organizational context
  • Communications -Write, contribute and/or edit draft communications, manage distribution lists, involve appropriate partners and gain final approval. May send communications on the leader’s behalf
  • Workload management
  • Travel: Book complex domestic and international business travel, partner with the Nike aviation team to secure company jet, prepare detailed itineraries
  • Expenses: Track and submit expense reports
  • Meetings and Events: Plan and coordinate team meetings and events of varying sizes and complexity; includes venue selection, ordering catering, tracking expenses, agenda creation, material preparation, A/V resource planning, and coordinating communications to the attendees, follow-up on meeting actions
  • Presentations – Produce and/or edit high quality PowerPoint or Keynote presentations
  • Organization Chart Management -May handle the ad-hoc creation and maintenance of organizational charts
  • Budget – track spending as requested by executive
  • Be a general point of contact for other administrative staff within the executive’s organization; may lead administrative staff meetings and share information as appropriate
  • May participate in the selection process for open administrative roles within the executive’s organization
  • Support team plans, projects, activations, or other deliverables as needed

WHO YOU WILL WORK WITH

As our Executive Assistant, you will support VP of Nike Integrated Marketplace Planning EMEA.

WHAT YOU BRING TO NIKE:

You are a comfortable user of digital tools, like planning/sharing/work management tools, spreadsheets, digital notes (e.g. OneNote, Box, Excel, PowerPoint, etc.)

  • Ability to work and communicate effectively with a variety of personalities including the most senior level executives at the company, external partners, and VIPs
  • Organize, prioritize and appropriately handle highly confidential and highly sensitive information
  • Proven ability to work in a fast-paced team environment with high levels of ambiguity and independence
  • Experience in administrative work experience supporting a senior level director in a large, matrixed corporate environment is an advantage
  • Ability to work flexible hours preferred