Executive Assistant

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Who We Are Looking For

We’re looking for an Executive Assistant who has a proven ability to work in a fast-paced, results-oriented environment and is a great teammate. You have strong organization skills and the ability to prioritize multiple tasks. You are resourceful, take initiative and follow-through on requests until completion, and apply a keen attention to detail.

What You Will Work On

  • Be a sounding board, confidant, and conduit to keep the executive well informed and help facilitate his/her decision making
  • Complex Calendar Management: Proactively and strategically manages the leader’s calendar with internal and external stakeholders; includes scheduling of meetings and events, resolution of conflicts, recommends meetings and calendar updates/modifies based on anticipation of needs grounded in organizational context
  • Communications -Write, contribute and/or edit draft communications, manage distribution lists, involve appropriate partners and gain final approval. May send communications on the leader’s behalf
  • Workload management
  • Travel: Book complex domestic and international business travel, partner with the Nike aviation team to secure company jet, prepare detailed itineraries
  • Expenses: Track and submit expense reports
  • Meetings and Events: Plan and coordinate team meetings and events of varying sizes and complexity; includes venue selection, ordering catering, tracking expenses, agenda creation, material preparation, A/V resource planning, and coordinating communications to the attendees, follow-up on meeting actions
  • Presentations – Produce and/or edit high quality PowerPoint or Keynote presentations
  • Organization Chart Management -May handle the ad-hoc creation and maintenance of organizational charts
  • Budget – track spending as requested by executive
  • Be a general point of contact for other administrative staff within the executive’s organization; may lead administrative staff meetings and share information as appropriate
  • May participate in the selection process for open administrative roles within the executive’s organization
  • Support team plans, projects, activations, or other deliverables as needed


As our Executive Assistant, you will support VP of Nike Integrated Marketplace Planning EMEA.


You are a comfortable user of digital tools, like planning/sharing/work management tools, spreadsheets, digital notes (e.g. OneNote, Box, Excel, PowerPoint, etc.)

  • Ability to work and communicate effectively with a variety of personalities including the most senior level executives at the company, external partners, and VIPs
  • Organize, prioritize and appropriately handle highly confidential and highly sensitive information
  • Proven ability to work in a fast-paced team environment with high levels of ambiguity and independence
  • Experience in administrative work experience supporting a senior level director in a large, matrixed corporate environment is an advantage
  • Ability to work flexible hours preferred